My Responsibilities

From the very beginning of the project, it was my responsibility to properly organize the project. This means that I created an outline, a detailed file structure, and elaborate instructions for the instructors.

My first step was to explore the software. I identified each major feature, then where that feature could be broken down, then which topics should be explored within the subcategories.

I created an elaborate spreadsheet. Approximately 200 topics were identified.

The next step was to lay out an organized and easy-to-use file structure. Within a shared Google Drive folder, I included the master list. Attached to the master list was the elaborate recording instructions, detailing how to use the recording software, best practices for instruction, and where to locate the completed files. Then, included in the master folder were additional levels of sub-folders. A visual representation of the file structure can be found below.

By taking the steps to set the project up from success from the start, my team has found the system that I set up to be easily accessible. Everyone is able to upload their recordings and document required details seamlessly.

This process has benefitted everyone on my team. My colleagues have been able to save time, no files have gotten lost, and collaboration is incredibly easy.

As mentioned in the previous section, I started by laying out the structure of the videos, documenting elaborate instructions, and making contributions accessible to all of my colleagues.

Even though I was still a relatively new employee, I had been appointed as the leader of this project. This meant that I had to establish myself as an authority figure, ensure that contributions were being made, and be the main point of contact for the entire project.

Initially, this task was understandably challenging. Even though I had been told by my superiors that I was the leader of the project and I had the authority to delegate these tasks to others, they had not relayed the same information to my colleagues. Therefore, I had to ensure I was making the right progress on this project while also not causing conflict in the workplace.

After respectfully and professionally meeting with my colleagues and explaining the project, the needs, and the resources available to them, I was able to easily resolve this challenge. I also found that recording videos and contributing in that way myself made the entry point for others much easier. It took some time for my team to get accustomed to me being the authority figure for this project, but not once did I ever receive any pushback.

In reality, the opposite effect took place. My colleagues and I grew closer, they trusted me more, and their respect for me as a contributing and responsible team member grew tremendously.

Here is where I could put my Adobe Creative Cloud proficiency to use. As I was increasingly able to gather raw clips from my colleagues, I began editing the videos in Premiere Pro. My company's graphic designer sent me the completed introductory sequence, and I began editing.

I applied the introduction and the raw footage. Then, I adjusted the audio levels to match the introductory sequence with each individual video. I made seamless cuts when needed, and applied additional graphics and/or effects as needed.

Audio levels were adjusted at the start, but naturally needed to be adjusted throughout the sequences. Since it is human nature to speak at different volumes, this was to be expected. My expertise in Premiere Pro and Adobe Audition allowed me to seamlessly edit audio files, even though the recording circumstances/equipment were less than ideal. I then used the Adobe Media Encoder to export each video, and they were ready to go.

Once videos were completed, I added the completed shared file into the master list as a hyperlink. This way, when my executive team decided to move forward with the videos and post them to the public, they were immediately accessible, and all details were already identified.